Admin

Position: Administrative Assistant

Location: Winnipeg, MB

Duration: April 3rd, 2023 to March 31st, 2024

Staffmax is currently seeking an Administrative Assistant to join our client's team in Winnipeg, MB. The successful candidate will be responsible for preparing and managing course loading and cancellation messages, reviewing nominations, evaluating eligibility, and maintaining course-tracking spreadsheets and databases.

General Requirements:

• Prepare and manage solicitation and loading messages for AF PD courses using Guardian
• Receive and review nominations for courses using MS Outlook
• Evaluate nominations for personnel attending courses to confirm eligibility using Guardian
• Nominate, enroll, course-load, and generate course-loading and course-cancellation messages within specified timelines using Guardian
• Maintain and update electronic course-tracking spreadsheets using MS Office Excel
• Maintain and update the Distance Learning database for courses
• Maintain and update the RCAF PD SharePoint site
• Assist with coordination of PD offered in ab initio and occupational training to avoid training duplication

General Technical Requirements:

• Experience in the MS Office Suite, including Word, Excel, and Outlook

Deliverables:

• Course-loading and course-cancellation messages
• Electronic course-tracking spreadsheet

Constraints:

• Operating schedule is defined as 0700 to 1600 hrs, Monday to Friday

Security Requirements:

• There is a security requirement, see the Security Requirements Checklist

Language:

• The resource must be fluent in the English language. Fluent means that the individual must communicate orally and in writing without any assistance and with minimal errors

Technical Authority:

• The TA for this requirement will be the primary point of contact for Contractor personnel and the TA will be identified within the Contract award document
• Any communication with the Contractor regarding the quality of work performed pursuant to this Contract must be undertaken by official correspondence through the Contracting Authority

Client Support:

• Will provide access to interview personnel to determine information requirements, work process documentation, and training on the Guardian Application
• Facilities, access to office equipment, support equipment (including computer hardware and software, telephone, access to photocopiers, etc.)

Thank you for your interest in this position. We appreciate all applications; however, only those selected will be contacted.