Admin Assistant- AY3

Staffmax is currently partnering with a prominent client in Downtown Winnipeg to fill an essential Administrative Assistant role. We are seeking a detail-oriented individual with strong communication and interpersonal skills, along with experience in general office procedures, data entry, and databases.
 

Start Date: ASAP until December 22nd

Location: Carlton Street, Downtown Winnipeg, MB

Wage: $15.80 per hour
 

Responsibilities:

The Administrative Assistant will be responsible for a range of duties, including but not limited to:

• Managing files, preparing and forwarding correspondence, and maintaining files in an organized manner.
• Applying for relevant benefits, programs, or entitlements, such as health insurance and pensions.
• Maintaining an efficient diarization system for the ASA (Adult Services Administrator).
• Composing and replying to routine and non-routine correspondence, as well as providing accurate typing and word processing services.
• Handling client interactions courteously and efficiently, offering information about office practices and policies, and making referrals when necessary.
• Maintaining a strong knowledge of office policies and procedures, including those outlined in the procedure manual.
• Processing invoices and bills, and requesting necessary information as needed.
• Independently preparing financial statements and commonly used forms and documents.
• Setting work priorities and methods using initiative and independent judgment.
• Performing reception duties when required, including providing backup to the receptionist during lunch hours and other periods.

Supervisory Responsibilities:

This position does not involve direct supervisory responsibilities.

Supervision Received:

The incumbent is expected to perform duties independently and with initiative. Work is reviewed through spot-checking rather than detailed scrutiny. The incumbent receives direction and instruction from one or more Adult Services Administrators, with oversight from a Team Lead and the Deputy Public Guardian and Trustee – Adult Services.

Scope for Independent Action:

Matters involving departmental policy, unusual problems, and legal implications should be referred to the immediate supervisor. Decisions regarding routine matters, information, policies, and procedures can be made on the incumbent's own initiative, provided they possess a good knowledge of departmental policies, procedures, and relevant legislation.

Qualifications Required:

• Extensive directly related administrative and clerical support experience.
• Proficiency with computer applications (70%), including Word for Windows and Outlook.

Requirements: 

• Criminal record check 
• Child abuse check 
• Adult abuse check

Other Comments:

This role requires meticulous attention to detail, as many assigned duties can impact Adult Services and potentially lead to public criticism if not performed accurately. The incumbent is expected to exercise sound judgment independently and take initiative. They are also expected to provide assistance in various areas of the ASA's work.

Staffmax is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Please note: The organizational chart, SAP (500) position numbers, classification levels, and working titles for all positions in the division or branch/unit are not provided in the job ad and should be included in the actual posting or communication with applicants.