Admin Secretary

City: Winnipeg, MB, Canada
Title: Admin Secretary
Category: Office & Administrative
EmploymentType: Temp

Are you a detail-oriented multitasker with a knack for organization? Staffmax is assisting our client in Winnipeg, MB seeking an Administrative Secretary to be the backbone of our International Student Program team. Proficiency in English is a must, and fluency in other languages is an advantage.

Hours: 8:30 a.m. – 12:00 p.m.
Language Requirement: English (proficiency in other languages is beneficial). 
Location: Linden Ridge Area

Position Requirements:

  • High school diploma with secretarial/technical training or equivalent
  • Exceptional interpersonal and public relation skills
  • Ability to work autonomously and make informed decisions
  • Discretion in handling confidential information
  • Proficient in standard office equipment and typing (55 w.p.m. with accuracy)
  • Familiarity with Microsoft 365, Excel, Outlook, Dropbox, Teams, Zoom, and other platforms
  • Strong drafting skills for correspondence and reports
  • Excellent organizational abilities
  • Understanding of accounting procedures and divisional protocols
  • Flexibility in work approach and a multicultural mindset
  • Warm and inviting demeanor with a keen sense of cultural sensitivity
  • Effective problem-solving skills and adaptability to dynamic situations


  • Provide comprehensive clerical support to the International Student Program
  • Efficiently manage documentation, including purchase orders, minutes, and reports
  • Assist in processing student application documents
  • Coordinate student acceptance packages and mail distributions
  • Aid in preparing documents for administrative meetings and presentations
  • Maintain meticulous records and files for international students
  • Ensure proper electronic archiving and database management
  • Manage incoming inquiries via phone, email, and mail
  • Assist with photocopying, distribution, and filing of materials
  • Support with preparing presentations and materials for events
  • Maintain Director's calendar and assist with meeting scheduling
  • Help coordinate office supplies and maintain inventory

Ready to be the driving force behind our International Student Program? Apply now and embark on an exciting journey with our team!

Staffmax Staffing & Recruiting