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Are you a detail-oriented multitasker with a knack for organization? Staffmax is assisting our client in Winnipeg, MB seeking an Administrative Secretary to be the backbone of our International Student Program team. Proficiency in English is a must, and fluency in other languages is an advantage.
Hours: 8:30 a.m. – 12:00 p.m.
Language Requirement: English (proficiency in other languages is beneficial).
Location: Linden Ridge Area
Position Requirements:
- High school diploma with secretarial/technical training or equivalent
- Exceptional interpersonal and public relation skills
- Ability to work autonomously and make informed decisions
- Discretion in handling confidential information
- Proficient in standard office equipment and typing (55 w.p.m. with accuracy)
- Familiarity with Microsoft 365, Excel, Outlook, Dropbox, Teams, Zoom, and other platforms
- Strong drafting skills for correspondence and reports
- Excellent organizational abilities
- Understanding of accounting procedures and divisional protocols
- Flexibility in work approach and a multicultural mindset
- Warm and inviting demeanor with a keen sense of cultural sensitivity
- Effective problem-solving skills and adaptability to dynamic situations
Responsibilities:
- Provide comprehensive clerical support to the International Student Program
- Efficiently manage documentation, including purchase orders, minutes, and reports
- Assist in processing student application documents
- Coordinate student acceptance packages and mail distributions
- Aid in preparing documents for administrative meetings and presentations
- Maintain meticulous records and files for international students
- Ensure proper electronic archiving and database management
- Manage incoming inquiries via phone, email, and mail
- Assist with photocopying, distribution, and filing of materials
- Support with preparing presentations and materials for events
- Maintain Director's calendar and assist with meeting scheduling
- Help coordinate office supplies and maintain inventory
Ready to be the driving force behind our International Student Program? Apply now and embark on an exciting journey with our team!
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