Administrative Assistant

Location: Tenth Avenue SW, Calgary
Hours: Monday to Friday, Monday to Friday 8:00am to 4:00pm
Pay Rate: $19.50/hr
Term: February 9, 2026 (anticipated start date) through June 30, 2026

Must hold a Reliability Security Clearance 

Education
Secondary school diploma or an acceptable combination of education, training, and relevant work experience.

Experience
Preference will be given to resources that have prior experience working in a mailroom setting.
 
Scope and Tasks
The resource will support the mail room and facilities team, provide back up to the Accounting & Procurement administrative assistants as required. Mail Services is open to the public, couriers, and staff during the hours of 8:00 am to 4:00 pm.

Typical daily duties include, but are not limited to:

• Process incoming mail/courier items:
• Open, date stamp, and distribute incoming mail,
• Receives and records courier deliveries.
• Determines if incoming mail/packages are sent direct to client or routed to appropriate classifier for capture into CER information systems.
• Process outgoing mail/courier items:
• Advises clients of the most cost-effective way of sending outgoing mail and courier packages,
• Utilizes postage machine to process outgoing mail, and Use online systems (Canada Post, FedEx, West Direct, Purolator) to ship outgoing courier packages and provides tracking as necessary.
• Organizes end of day mail/shipments for pick-up by Canada Post, Purolator and/or other couriers.
• Keeps abreast of upcoming mail outs and uses proper judgment to select the proper mailing list and envelope size to complete bulk mail out requests.
• Communicates with the clients in order to ensure that Mail Services has all of the information and supplies to process their request(s).
• Updates tracking tools, in a timely manner, to facilitate the collection of mail statistics.
• Compiles mail statistics every month.

Physical demands:
primarily office work but maybe required to do some heavy-lifting/carrying.

Environmental conditions:
open office environment in an office building. In-person working conditions.

Sensory demand:
concentration required for various tasks, expect regular interruptions.
 
Mental demands:
Tight deadlines, need for complete and accurate information, there are competing or changing priorities.