Administrative Assistant

Staffmax is assisting our client in Toronto, ON for an Administrative Assistant for September to December.  This position starts ASAP.  

Start date: ASAP until December 2022
Hours: Monday to Friday 8:00am to 4:30pm 
Wage: $17.00 
Location: Downtown Toronto, ON
 

Customer Service

· Develops and maintains an excellent line of communication among site management, contractors, and tenants

· Handle all telephone and walk-in inquiries from current residents professionally and courteously

· Provide superior customer service to both internal and external clients by identifying and understanding the needs of others

· Promote a strong sense of community

· Respond and action tenant complaints and concerns

· Assist in booking appointments with our contractors to ensure they completed the required work

· Ensure resident satisfaction and external contractors are compliant to work order requests

· Follow-up with residents after maintenance work, to ensure job completion and tenant satisfaction

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Administration and Reporting

· Receive, sort, inspect and stamp rent cheques for deposit

· Develops and maintains the departmental filing system

· Utilize the property management system to record transactions and run various operating reports

· Welcome new residents and provide a full orientation in coordination with Leasing Team

· Sort all incoming and outgoing mail services – including courier requirements

· Organize office area to ensure it is kept tidy and well-organized

· Issues Purchase Orders

· Maintains purchase order control, issue and track orders

· Responsible for the operation of the parking lot; assigning spots; print the Parking Log for monthly parking audit, update records and follow up with residents on various parking issues

· Receive security reports and review for problems or trends to be escalated to the Community or Property Manager

· Control issuance and deletion of building security access Fobs from security system

· Maintain and update Intercom records

· Monitor inventory office stationery & supplies

· Maintain, monitor, and update suite key records


We thank everyone who applied.  Only those selected will be contacted.