Administrative Assistant – Accounts Payable & Payroll (Sage Experience)


City: Winnipeg, MB, Canada
Title: Administrative Assistant – Accounts Payable & Payroll (Sage Experience)
Category: Other Specialties
EmploymentType: Temp
Description:

We are seeking a detail-oriented and highly organized Administrative Assistant with hands-on experience in Accounts Payable, Payroll processing, and Sage accounting software. The ideal candidate will be responsible for supporting day-to-day financial operations, ensuring timely and accurate processing of invoices and payroll, and providing administrative support to the finance and HR departments.

Location: Dufferin Avenue and Salter Street-Winnipeg
Job Type: Temporary
Industry: Fire Protection Services
Pay Rate: $ 18-21/hr
Hours: 8am to 4:30pm

Accounts Payable:

  • Process and verify invoices, expense claims, and payment requests

  • Ensure accurate coding and timely data entry into Sage

  • Prepare and process vendor payments (EFT, cheques, etc.)

  • Reconcile vendor statements and resolve discrepancies

  • Maintain accurate AP records and filing systems

Payroll:

  • Collect and review employee timesheets and hours

  • Process bi-weekly or semi-monthly payroll using Sage Payroll

  • Ensure compliance with federal/provincial payroll regulations

  • Handle payroll deductions, benefits, vacation tracking, and ROEs

  • Maintain employee payroll records and respond to payroll-related inquiries

Administrative Support:

  • Assist with filing, data entry, correspondence, and document management

  • Maintain office supplies and support general office operations

  • Assist with HR onboarding documents and records as needed

  • Support internal audits or year-end financial procedures


Qualifications:

  • 2+ years of experience in accounts payable and payroll administration

  • Proficiency in Sage 50 / Sage 300 (specify based on your software)

  • Strong understanding of Canadian payroll legislation

  • Solid MS Office skills (Excel, Word, Outlook)

  • Excellent organizational and time-management skills

  • Strong attention to detail and problem-solving ability

  • Ability to handle confidential information with discretion

Company:
Staffmax Staffing & Recruiting