Administrative Assistant- 17 Month Term

City: Winnipeg, MB, Canada
Title: Administrative Assistant- 17 Month Term
Category: Office & Administrative
Employment Type: Permanent

Staffmax is assisting our Winnipeg client with the hire of a term Administrative Assistant to assist and support the company president in daily activities. This is a full-time, term position with benefits; the projected term is for 17 months.

Your Duties Will Include:

  • Acting as a first contact between the office of the company president and internal/external customers
  • Receiving incoming visitors, emails, and phone calls and routing appropriately.
  • Resolving information requests, inquiries, and complaints as is appropriate
  • Calendar maintenance and travel booking/coordination for the president
  • Coordination of mail and documents for executive signature collection
  • Composing, proofreading, and processing confidential documents such as letters, reports, memoranda, and other official documents
  • Making use of the full Microsoft Office suite (including PowerPoint) to compile written and verbal data into a format suitable for presentation as necessary
  • Electronic and physical filing of confidential information
  • Research and information gathering on specific market and technical topics as required
  • Records maintenance and retrieval as required
  • Supporting sales teams with the generation of presentations and reports
  • Providing admin support for company-wide reporting and implementation of corporate initiatives
  • Spearheading community-service and fundraising initiatives as directed
  • Reconciliation of corporate expense invoices
  • Reception backup and support as required
  • Other duties as required

Job Requirements

  • You must have prior experience in an administrative-support role
  • You must be familiar with office-management procedures
  • You must have familiarity with Microsoft Office, including Powerpoint
  • Effective written and verbal communication skills are essential
  • Time management and task-prioritization skills are essential
  • Planning and organizing skills are essential
  • Discretion and confidentiality are essential

If this sounds like a good fit, we'd love to hear from you!

We thank all applicants; only candidates selected for further screening will be contacted.

Staffmax Staffing & Recruiting