Administrative Assistant- Parttime

Staffmax is assisting our client in Edmonton, AB, in hiring a temporary Administrative Assistant. As the Administrative Assistant to the team, you will be expected to maintain the highest level of confidentiality whilst undertaking the following duties: maintaining the company calendar and the diaries of the company executives, all external and internal professional correspondence, and administration of internal databases. This position is available immediately and starts as soon as possible!

Location: Edmonton, Alberta
Pay Rate: $20-23/hr
Term: Temporary

Your Responsibilities
As the Administrative Assistant to the team, you will be expected to maintain the highest level of confidentiality whilst undertaking the following duties: maintaining the company calendar and the diaries of the company executives, all external and internal professional correspondence, and administration of internal databases. 

•    Diary management 
•    Mailbox monitoring
•    Front-of-house duties, i.e., opening all incoming mail, answering phones, arranging meetings, and maintaining communal areas of the office. 
•    Maintain electronic and paper records.
•    Record and distribute meeting minutes.
•    On-boarding new clients.
•    Update and issue surveys, follow-ups and new offers.
•    Monitor sales/leads price quotes.
•    Keep updated on industry trends and the consumer market.
•    Identify potential problems and points of friction and work to find solutions to maximize efficiency.
•    Arranging couriers.
•    Diary management.
•    Scheduling internal and external meetings.
•    Travel bookings.
•    Office Inventory:
    - Stationary 
    - Cleaning products 
    - Kitchen supplies
•    Scanning, uploading, and filing  paper documents – Dext / Smartvault
•    Monitoring and posting on social media

We thank everyone who applied. Only those selected will be contacted.