Administrative Assistant & Reception

We are hiring an Administrative Assistant / Receptionist for a company that provides industry-leading products. If you thrive working in a fast-paced and dynamic environment while collaborating with team members, than this might be the job for you!

Wage: $20+/hr + Benefits
Where: Ottawa, ON

**** Staffmax is Offering $2000/- REFFERAL BONUS. Know anyone who might be interested-PLEASE REFER*****

As an Administrative Assistant / Receptionist you would support business operations at our headquarters in Ottawa, ON. You would be expected to perform a variety of office support activities to ensure smooth and efficient day-to-day business operations, support employees and managers in organizing their daily business activity, be responsible for confidential and time-sensitive material, receive and screen incoming calls and emails, and ensure that tasks are completed accurately, with high quality and in a timely manner.

RESPONSIBILITIES:

• Receive and direct incoming calls and emails. Bilingualism is an asset but is not a requirement.
• Coordinate and schedule internal meetings and travel arrangements.
• Organize and facilitate company social and corporate events.
• Coordinate office fundraising for company charities.
• Greet, assist, supervise, and direct visitors in a professional manner.
• Review, sort, and distribute incoming and outgoing mail and couriers.
• Fax, photocopy, and scan documents as required.
• Maintain electronic and paper filing systems.
• Maintain and monitor office supply inventory levels and place orders as needed.
• Coordinate building and office equipment maintenance.
• Ensure a clean work environment.
• Other duties as assigned.

QUALIFICATIONS:

• Prefer a certificate or diploma from a recognized administrative program
• Two to three years of office administrative or related experience
• Well-organized, team player that can also work independently.
• Open to others’ ideas and exhibits flexibility and the willingness to try new things
• Detail-oriented with the ability to multitask.
• Excellent knowledge of MS Office; comfortable learning new technical systems, as needed.
• Excellent written and verbal communication, and interpersonal skills.

We thank all applicants for their interest. Only those selected for an interview will be contacted.