| Description: |
Work Location: Donald Street, Winnipeg
Pay rate: $16/hr
Start Date: ASAP
Hours of Work: M-F Days 8:30 to 4:30
Key Responsibilities
- The Administrative Assistant provides secretarial, administrative, and clerical support to senior team members, including:
- Coordinating in-person and virtual/teleconference meetings, including negotiating dates and times, booking facilities and specialized equipment, and arranging room set-up.
- Organizing and scheduling appointments and travel arrangements for senior staff.
- Drafting correspondence (letters, memos, etc.), formatting, editing, and proofreading documents to ensure accuracy and proper flow.
- Maintaining both physical and electronic filing systems.
- Receiving, coding, and processing invoices.
- Greeting and directing visitors, and providing customer service in person, over the phone, and via email.
- Ordering and maintaining office supplies and equipment.
- Recording attendance in SAP.
Essential Qualifications
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong interpersonal skills and the ability to work effectively with diverse internal and external stakeholders.
- Excellent written communication skills with high accuracy and attention to detail.
- Strong problem-solving abilities with the initiative to make sound decisions.
- Ability to understand workflow processes within a broader system of information management.
- Effective verbal communication skills.
- Strong organizational and time management skills, with the ability to prioritize competing tasks.
Conditions of Employment: Legal entitlement to work in Canada
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