Bilingual Admin Assistant( Accessible Document Assistant)

Location: Ottawa, ON
Start and date: ASAP until June 13, 2025
Monday to Friday: 8am to 4pm OR 9am to 5pm
Salary: $21.5/hr

SECURITY CHECKS REQUIRED

PRIMARY ACTIVITIES

1. Ensures the accessibility of documents in compliance with Web Content Accessibility Guidelines (WCAG). Creates accessible PowerPoint presentations, Word documents, and PDFs based on established accessibility and corporate branding guidelines, create and edit visual content using Adobe Photoshop for corporate communications and marketing materials. Identifies the appropriate accessible format for various charts and tables, uses appropriate alt text for images and charts, structures content with clear headings, ensuring that headers and footers do not contain essential information, verifying proofing language, providing captions for multimedia, and ensuring that all links are descriptive.
2. Collaborates with HR to organize and maintain records in formats accessible to all employees, including those using assistive technologies.
3. Liaises with corporate leads on accessibility best practices, including the use of Microsoft Accessibility Solutions and screen readers, and works with business owners ensuring that the accessible version of their documents meet their expectations.
4. Provides regular updates and briefings to senior management on the status of the process of making the accessible version of HRS documents.

BASIC KNOWLEDGE/EXPERIENCE REQUIREMENTS

· High school diploma required.
· Certification or training in accessibility (e.g., GC Accessibility Training and Events) is an asset.
· Working knowledge of Web Content Accessibility Guidelines (WCAG) is preferred.
· Experience in providing administrative human resources support to a team.
· Experience using the Microsoft Office suite.
· Experience in using information management systems and in filing documents.

Thank you to all who have applied. We will be contacting only the qualified applicants.