Bilingual Administrative Secretary-AY3

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Placement Department: Families

Work Location: Portage Avenue

Start date: September 8, 2025

End date: November 7, 2025

Hours of Work: 8:30 – 4:30

Pay Rate: $16/hr

Position: Bilingual Administrative Secretary

Position Duties: would include but are not limited to:

· Responds to general emails, calls and/or visitors and directs inquiries to appropriate CALIDO staff

· Processes (triaging and tracking) incoming and outgoing mail and courier deliveries

· Drafts routine written material (letters, emails, memos, and meeting materials)

· Proofreads a range of written materials and documents to ensure consistency and accuracy in grammar, spelling, punctuation, and formatting.

· Compiles and develops mailing lists and databases

· Maintains administrative systems, processes and procedures (filing, tracking, monitoring, reports, and bring-forward)

Skills & Experience:

· Experience performing a full range of administrative/clerical tasks (including but not limited to: filing, photocopying, disseminating information, data entry, processing incoming and outgoing mail, processing of incoming and outgoing facsimiles, etc.)

· Strong MS Office skills, word processing: including drafting correspondences, typing, proofreading, editing, formatting and printing letters and notices of a legal nature), Excel and Outlook

· Ability to prioritize a high-volume workload to meet established deadlines with a high level of accuracy

· Ability to appropriately handle sensitive and confidential material

· Strong organizational skills

Conditions of Employment:

Offer conditional upon:

· Criminal Record Check with Vulnerable Sector Search

· Child Abuse Registry Check,

· Adult Abuse Registry Check and

· Candidate must sign a declaration on the following:(and provide them to us upon commencement)