Staffmax is currently hiring an experienced Construction Project Coordinator to join our Landscape Construction team in Toronto (Scarborough).  This is a full-time, work at the office position with benefits.  The benefits include:  
 

• Life insurance, extended health and dental (90% of the premium is paid by the company)
• Free parking
• Paid vacation
• A close-knit, supportive team

 Salary- $70,000-$75,000 + Benefits + Bonus

Specific Responsibilities

 

• Input and obtain Utility Locate requests via Ontario One Call and manage their confirmation.
• Compile and organize completed Utility Locate packages into a spreadsheet for field staff distribution.
• Prepare all outgoing invoicing for the Construction Department.
• Follow up on Certification for Payment with consultants (e.g. architects, designers)
• Assist construction managers in the tender process and with proposals.
• Prepare and distribute daily water routes for the crews.  

 
 
 
 
 
 
 
 
 

Competencies  

 
The following competencies define how the Construction Project Coordinator should operate to be successful: 

• Organization and planning.  Plans, organizes, schedules and budgets in an efficient, productive manner.  Focuses on key priorities.  Able to consistently meet deadlines.  
• Analytical skills.  Able to structure and process qualitative and quantitative data and draw insightful conclusions from it.    
• Attention to detail.  Does not let important details slip through the cracks or derail a project.  
• Teamwork.  Reaches out to peers and cooperates with supervisors to establish an overall collaborative working relationship.  

 

Qualifications 

• At least 2 years of experience coordinating Utility Locates. 
• At least 2 years of experience with preparing invoices for construction projects.
• At least 1 year of hands-on experience with putting together tender documents and project proposals.  
• Prior experience working in a landscape, construction or other project-based businesses is an asset. 
• Proficiency in using Word, Excel and Microsoft Office is essential.  
• Fluent in English is mandatory, both written and spoken.  
• Excellent listening and verbal skills.  
• Strong problem-solving capabilities.   
• A service-based philosophy of assisting others.  
• A desire to continuously learn and improve.  
• A bias for completing work on time with a high degree of quality.   
• Comfortable working in a team-oriented environment.   
• A University degree would be an asset but not mandatory.    

 We thank everyone who applies. However, only those selected for an interview will be contacted.