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STAFFMAX
Temporary Dispatch / Administrative Assistant
4-Week Assignment | Winnipeg, Manitoba
Staffmax is currently recruiting a reliable and organized Temporary Dispatch / Administrative Assistant for an immediate, approximately four-week assignment in Winnipeg. This in-office opportunity is ideal for someone who enjoys staying organized, supporting daily operations, and handling a variety of administrative tasks. The successful candidate may also assist with basic accounts receivable (AR) activities as required.
Key Responsibilities
- Enter incoming service requests into dispatch software using information received through email and customer portals.
- Monitor shared inboxes, organize incoming messages, identify urgent requests, and ensure relevant details are recorded.
- Communicate with technicians to obtain updates and maintain accurate information in customer portals and internal records.
- Create, update, and maintain Excel spreadsheets, schedules, and tracking documents.
- Assist with incoming phone calls and provide reception or general administrative coverage when required.
- Provide general administrative support to the dispatch team and assist with other related duties as needed.
- Assist with basic accounts receivable (AR) tasks as required, which may include reviewing invoices, entering or updating payment information, tracking outstanding balances, and following up on account inquiries.
Skills & Qualifications
- Strong organizational skills with the ability to manage multiple tasks and changing priorities.
- Comfortable using Microsoft Office, particularly Outlook and Excel.
- Clear and professional written and verbal communication skills.
- A courteous, customer-focused approach when dealing with customers and internal team members.
- Strong attention to detail and the ability to learn new systems and processes quickly.
- Previous dispatch or administrative experience is an asset; exposure to invoicing or accounts receivable is considered an asset.
Position Details
- Location: Winnipeg, Manitoba – in-office
- Schedule: Monday to Friday, 8:00 a.m. to 4:30 p.m.
- Duration: Approximately 4 weeks
- Start Date: ASAP
- Compensation: $18–$22 per hour (maximum $22 per hour)
If you are dependable, detail-oriented, and comfortable assisting with a range of administrative tasks, Staffmax would like to hear from you.
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