Engineering Project Coordinator

City: Oakville, ON, Canada
Title: Engineering Project Coordinator
Category: Other Specialties
EmploymentType: Permanent

Staffmax Staffing and Recruiting is currently assisting our client in the Engineering of Pharma process and equipment with finding an Engineering Project Coordinator


Project Coordinator shall set up the internal project processes and be the primary contact point between our Engineering team and external clients, partners and vendors

Pay and Benefits: 

  • $80-130,000
  • RRSP Match
  • Health and Dental
  • Vacation

Project Set Up

  • Set up and maintain Opportunities and Active Projects folders on internal network and PSA software
  • Set up and schedule kick-off meetings, including inbound and outbound travel requests

Project Tracking and Documentation

  • Lead project communication and coordination to ensure all performance, schedule, compliance and budget requirements are met
  • Develop and maintain project documentation such as project plans, presentations, meeting minutes and commercial items (i.e., quotes, PO’s, invoices, etc.)
  • Upon contract award, complete full assessment of coordination requirements from project schedule, budget, manpower, through to skill assessment
  • Review timesheets to ensure they match field paperwork submissions and project budgets
  • Prepare monthly schedule of values for invoicing purposes and work with Senior Process Engineer in invoice review
  • Support Director of Process Engineer in quoting change orders

Project Reporting

  • Prepare various reports to support monitoring of project progress, costs, key performance indicators, etc.
  • Identify and promptly communicate potential risks to key stakeholders

Project Close Out

  • Execute project close out requirements including lessons learned and client feedback forms
  • Gather and ensure receipt and sign-off of all project deliverables. Files relevant project documentation.
  • Review and reconcile actual project expense and schedule against initial estimates


  • Degree in engineering
  • 3 plus years’ experience in an engineering environment
  • Experience in the (bio)pharmaceutical

We thank everyone for your interest, only those matching the listed qualifications will be contacted

Staffmax Staffing & Recruiting