Staffmax is currently assisting our client in Winnipeg, MB in the search for an experienced Executive Administrative Assistant. This is a pivotal role that involves coordinating and prioritizing various administrative activities to support the Executive Director's office. The Executive Administrative Assistant may also oversee the day-to-day tasks of secretarial and administrative staff, providing guidance and direction as needed.
Location: St. Boniface
Hours: Monday to Friday 8:00am to 4:30pm
Wage: TBD
Term: ASAP for 1-3 Months
Duties & Responsibilities:
In this multifaceted role, your responsibilities will include but are not limited to:
- Organizing and prioritizing administrative activities for the Executive Director, exercising judgment in managing inquiries and messages.
- Managing the Executive Director's appointment calendar, scheduling meetings, and ensuring required facilities and resources are prepared.
- Producing various types of correspondence, including highly confidential documents, reports, and routine communications.
- Interacting with officials, senior managers, and external stakeholders, representing the Executive Director's office professionally.
- Assisting in the preparation of financial reports and budget-related tasks.
- Participating in meetings and committees, including taking and distributing minutes and preparing meeting materials.
- Maintaining effective filing systems and office procedures for streamlined operations.
- Acting as a receptionist, handling mail, travel arrangements, office supplies, and requisitions.
Qualifications & Skills:
We're seeking a candidate with the following qualifications and skills:
- A minimum of four (4) years of secretarial and administrative experience, ideally within a healthcare organization supporting an Executive.
- Strong organizational and communication skills, both written and verbal.
- Proficiency in keyboarding (65 wpm), and familiarity with shorthand/speedwriting or note-taking on a laptop.
- Experience with dictation equipment and essential office machinery.
- Ability to handle confidential information, work independently, and meet deadlines.
- Previous supervisory experience is preferred.
- Mathematical aptitude and a mature, professional demeanor.
- Strong interpersonal skills and the ability to adapt to changing situations.
If you're an experienced administrative professional seeking a challenging role that offers the opportunity to support an Executive Director in a dynamic environment, this role might be the perfect fit for you. Join our client's team in St. Boniface and contribute to the success of their operations.
Staffmax is an equal opportunity employer. We encourage applications from all qualified candidates.
