Executive Assistant

Are you an experienced and highly motivated Executive Assistant? Do you have experience supporting C-suite level executives in a high pressure and fast paced environment? Are you self-sufficient, and thrive off going above and beyond the typical job description of an EA? Do you take pride in being the right-hand partner?

 

Our client is looking for a proactive, solutions oriented, team player to join them as a Corporate Executive Assistant with 5 years progressive C- level Assistant duties. You will not just be joining a team; you will be joining a North America wide IT Solutions family.

 

Due to unprecedented growth this is a newly created role that start immediately

 

Key responsibilities:

 

· Reporting to the CFO

· Arrange, confirm, and prepare briefings for meetings by obtaining relevant and critical information, materials, and research prior to each meeting to properly prepare the CEO

· Carefully monitor the priorities in the CEO’s calendar

· managing vendors

· Book travel arrangements and track itineraries for a large team

· Prepare and update presentation items

· Perform some reconciliations for expenses, accounts payable and banking duties

· Read, validate, and summarize contracts

· Maintain various databases for the office of the CEO

· Track all contracts incoming and requiring the CEO’s signature by ensuring contracts have been reviewed by the appropriate staff before presenting the contract for the CEO’s signature; ensure contract requests are followed up on in a timely manner

· Minimum of 5 years of executive administration experience supporting C-suite executive

· Being available and responsive during non-business hours; Must be able to work flexible hours- beyond typical 9-5

· Highly discrete and maintains the utmost confidentiality

· Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel)

· General office duties as needed

 

Compensation:

· $80-95,000 DOQ

· Heath and Dental