| Description: |
Location: Toronto,ON
Work Arrangement: Onsite
Job Type: Permanent
Salary: CAD 60K to 70K
About the Role
We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and operational support to senior executives within a mining organization.
The successful candidate will be comfortable working in a fast-paced corporate environment and managing confidential information, complex schedules, travel arrangements, meetings, and communications involving internal teams, mining operations, external partners, and senior stakeholders.
Key Responsibilities
- Provide high-level administrative and executive support to senior leadership.
- Manage complex calendars, appointments, meetings, and competing priorities.
- Coordinate internal and external meetings with executives, management teams, consultants, and business partners.
- Prepare meeting agendas, presentations, briefing materials, reports, and minutes.
- Track action items, deadlines, and follow-ups on behalf of executives.
- Coordinate domestic and international business travel, including flights, accommodations, transportation, and detailed itineraries.
- Prepare and process expense reports and corporate documentation.
- Draft and proofread correspondence, presentations, reports, and other executive communications.
- Handle confidential corporate, financial, operational, and employee information with discretion.
- Support executive meetings involving mining operations, projects, investors, consultants, government representatives, and other stakeholders.
- Assist with board meetings, leadership meetings, presentations, and corporate events as required.
- Maintain organized electronic and physical records and documentation.
- Coordinate communications between corporate offices, mine sites, contractors, consultants, and external stakeholders.
- Assist executives with special projects, research, presentations, and administrative initiatives.
- Monitor incoming communications and ensure important matters are prioritized and followed up.
- Anticipate executive needs and proactively address administrative requirements.
- Perform other administrative and coordination duties as required.
Qualifications
- 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role.
- Previous experience supporting senior executives, Directors, VPs, or C-suite leadership.
- Experience in mining, natural resources, engineering, construction, energy, or another industrial environment is strongly preferred.
- Strong experience managing complex calendars and executive schedules.
- Excellent Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.
- Strong written and verbal communication skills.
- Exceptional organization and attention to detail.
- Ability to manage confidential and sensitive information.
- Strong judgment, professionalism, and discretion.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong follow-up skills and the ability to work independently.
- Experience coordinating travel and complex itineraries.
Preferred Experience
- Experience supporting executives in a mining or natural resources company.
- Familiarity with mining operations, mine sites, capital projects, or resource development.
- Experience working with Board of Directors or executive leadership teams.
- Experience coordinating meetings with investors, government officials, consultants, contractors, or community stakeholders.
- Experience supporting remote or international operations.
- Experience with SharePoint, Microsoft Teams, Power BI, Concur, or other corporate systems.
- Post-secondary education in Business Administration, Office Administration, or a related field is an asset.
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