Executive Assistant for Ex. Director

Staffmax Staffing and Recruiting is currently assisting our client in Winnipeg with finding an Executive Administrative Assistant to the Executive Director. 

This role will be covering a medical leave and expected to be long term with the possibility of permanent hire

• $23-28 hour

Duties and responsibilities:  

• Organizes and prioritizes secretarial/administrative activities for the Executive Director
• Maintains appointment calendar for the Executive Director, including meetings, scheduling appointments etc.
• Types/word processes a variety of routine and highly confidential correspondence including memorandums, minutes, reports (including financial), letters, etc. for the Executive Director. 
• Assembles and organizes all relevant material for ongoing work commitments
• Composes routine and moderately complex correspondence for the Executive Director’s signature
• Liaisons with departmental and hospital personnel and with other organizations and associations on behalf of the Executive Director
• Screens and prioritizes in-coming calls and handles out/in- mail; makes travel arrangements; orders and maintains office supplies; processes requisitions etc.
• Attends meetings including committees of the Board; takes, types, and distributes minutes; prepares notices of meetings, agendas and compiles relevant materials; follows up on outstanding items; books rooms, audio visual or other equipment and orders catering services
• Reviews financial reports monthly and assists in budget preparation.  Prepares reports for submission to external bodies such as Manitoba Health and Winnipeg Regional Health Authority.
• Organizes and maintains filing systems and other efficient office procedures.
• Provides back up to other Executive Administrative Assistants when necessary.
• Undertakes special projects, assists in arranging special events, etc. as requested by the Executive Director.
• Time cards and Coding Pay

Must Haves to Succeed: 

• Prior progressive EA experience reporting to senior management
• Financial background (assisting with budgets preparation and reports)

Pay and other details: 

• $23-28 hour D0Q
• 7.5 hours per day
• Bus accessible - parking is expensive
• Vaccinated preferred or testing every 48 hours mandatory subject to change with mandates. 

We thank everyone who applies only those meeting the requirements will be selected to interview. 

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