Executive Assistant to CEO

City: Edmonton, Alberta, Canada
Title: Executive Assistant to CEO
Employment Type: Temp

Staffmax is currently hiring for an Executive Assistant to our client's CEO and COO. This role is for a leading manufacturing and logistics company.

We are looking for an experienced and dedicated Executive Assistant who can thrive in a high-paced environment.

You will provide day to day and logistical support to the company. A high level of professionalism and emotional intelligence is a must.

Job Functions

  • Provide administrative support to CEO and COO
  • Manage the schedules of company executives
  • Act as gatekeeper
  • Correspond with internal and external stakeholders: Takes care of key corporate documents and records for the CEO, liaising with auditors, lawyers, tax advisers, bankers, and shareholders,
  • Take minutes, sit in on meetings
  • Prepare documents and material for board meetings and executives
  • Communicate with vendors and contractors
  • Careful management of records
  • Strong leadership and decision making skills
  • Execute administrative and clerical tasks
  • Takes care of administrative tasks such as filing documents, making copies, maintaining files and record keeping, prepare and remit payments, reconcile credit card statements, prepare expense reports for reimbursement.


  • Profound knowledge of office management systems and procedures,
  • 5+ years of experience in a business environment,
  • 5 years of executive assistant experience
  • Experience utilizing an Accounting Software and great command of MS Office tools, SAP a strong asset
  • Being professional, confident, communicative, data-driven and analytical,
  • Able to perform and prioritize multiple tasks seamlessly, demonstrates initiative, follow-through, and problem-solving personality

Compensation and Benefits:

  • $60-65,000 per year
  • Health and dental
  • Expenses - Mileage etc.

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

Job Type: Permanent

Salary: $60,000.00-$65,000.00 per year

Staffmax Staffing & Recruiting