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Position Overview – Rental Assistant
Position: Rental Assistant
Location: Crescent Street, Montréal, QC
Reports to: Senior Leasing Manager & Senior Director
Supports: Senior Rental Manager & Senior Director
Salary: $60,000 – $70,000
Role Summary:
Provide administrative and operational support to the leasing team, ensuring rental platforms, documentation, and communications are accurate and up to date. Collaborate with internal teams including finance, legal, marketing, and property management.
Key Responsibilities
Platform & Data Management:
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Keep rental platforms updated (Altus InSite, LoopNet, CoStar, website, other relevant platforms)
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Maintain up-to-date vacancy plans and leasing pipeline documentation
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Develop and distribute availability lists to brokers
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Maintain broker database accuracy across Montreal, Quebec, Ottawa, and Western Canada
Administrative & Coordination Tasks:
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Draft rental proposals, letters of intent, and LNE forms as directed
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Enter rental data into the annual budget
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Prepare presentations for management and leasing committees
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Manage rental email inbox and screen calls
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Schedule meetings and client visits
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Coordinate documentation flow with legal and finance teams
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Process invoices and prepare purchase orders (space plans, commissions, etc.)
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Follow up on MERX and SEAO for relevant space inquiries
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Liaise with internal teams: property management, marketing, legal, accounting, finance
Other Tasks:
Requirements & Skills
Experience & Technical Skills:
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Commercial Real Estate experience
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Bilingual in English and French (spoken and written)
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Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Desired Personal Attributes:
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Professional, positive, punctual, and approachable
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Strong team spirit and collaborative mindset
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Excellent organizational and multitasking abilities
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Ability to communicate warmly and deliver high-quality customer service
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Initiative, priority management, and stress tolerance
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