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Full job description
Staffmax is looking for a Human Resources Assistant to join and support the Human Resources team on a full-time basis. As the HR Assistant you’ll play a key role in keeping our HR operations on track. You’ll be client focused and resourceful with a proven ability to multi-task while demonstrating a strong sense of urgency. From maintaining records, coordinating recruitment and onboarding activities, assisting with payroll inquiries and supporting employee engagement initiatives, you’ll be the go-to person for all things HR Admin. If you’re passionate about helping people and thrive in a dynamic environment - We want, you to join our team!
WHAT YOU WILL DO:
- Serve as the first point of contact for HR, assisting employees with questions and directing the appropriate resources.
- Assist with the recruitment efforts, including job postings, pre-screening candidates, interview scheduling, and onboarding.
- Support onboarding activities by ensuring new hires feel welcome, schedule and conduct new hire orientation and ensure all required paperwork is completed.
- Maintain employee records with accuracy and confidentiality, by keeping accurate, up to date employee files including contracts, and performance reviews and ensuring compliance with company polices and regulations.
- Assist the HR Manager in advising managers on legal compliance issues including Employment Standards Act, Workers Compensation Act and Human Rights Code legislation.
- Provide input and support towards the development and implementation of new Human Resources initiatives, programs, and processes.
- Attend job fairs, compile recruitment statistics and information, work on special HR projects, and perform various other duties as assigned.
- Help coordinate employee engagement initiatives including the social committee and company events.
- Assist with offboarding processes, including exit interviews and final documentation.
- Perform general administrative tasks such as filing and data entry.
WHAT YOU NEED TO BE SUCCESSFUL:
- Post-secondary education in Human Resource Management, business administration or related discipline.
- Minimum of 1 year HR related experience.
- Strong communication skills with the ability to interact with employees at all levels and provide clear, supportive guidance.
- A keen eye for detail to ensure accuracy when handling employee records, payroll inquiries, and compliance tracking.
- A high level of confidentiality and integrity when managing sensitive employee information.
- Problem-solving skills to think critically and find solutions for HR-related inquiries.
- Strong organizational abilities to manage multiple tasks efficiently while keeping records and processes up to date.
- Comfort using HR software, databases, and Microsoft Office programs such as Excel, Word, PowerPoint and Outlook.
- Excellent planning and organizational skills, able to handle rapidly shifting priorities as well as multiple projects concurrently.
- Self-motivated with strong organizational and time management skills with the ability to work independently.
- Labour relations experience working in a unionized environment is considered an asset.
- Working towards CPHR designation considered an asset.
Job Types: Full-time, Permanent
Pay: $22.05-$29.23 per hour
Expected hours: 37.5 per week
Additional pay:
Schedule:
Work Location: In person
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