| Description: |
Location: Mississauga, ON
Job Type: Full-Time Contract (3 months, with potential to transition into a permanent role)
Pay Rate: $23–$25/hour
Key Responsibilities:
As our Administrative & Marketing Coordinator, you’ll play a crucial role in keeping our operations running smoothly while driving our marketing efforts forward. The role is split between administrative tasks and marketing support, as outlined below:
Administrative Responsibilities:
- Prepare Offers: Draft and prepare real estate offers and agreements, ensuring all necessary details are included.
- Email Inquiries & Showings: Respond to email inquiries from agents and clients, coordinating property showings and ensuring all details are properly communicated.
- List Management for Marketing Campaigns: Help create and manage property lists for targeted marketing campaigns (using various data sources).
- Geomapping & Data Collection: Assist in collecting property data, specifically focusing on industrial small bay properties in Mississauga, Brampton, and Etobicoke. Help map out properties and update databases.
- Client Services & Comparables: Provide clients with up-to-date comparable property information and assist in research for lease and sale comparables.
- Template Creation: Assist in the creation of various templates (e.g., referral templates, insurance templates for landlords).
- Database Management: Help manage and update our CRM/database, ensuring information is current and accurate.
- Research & Data Gathering: Collect and organize data for lease and sale comps, contributing to the development of a “research department.”
- Pipeline Management: Assist with the creation and management of my sales pipeline, tracking leads, calls, and progress.
- Tracking & Reporting: Track leads and where they come from, ensuring efficient follow-up and organization of incoming opportunities.
- Tenant Outreach: Research tenants looking for space daily and proactively send emails to them with relevant MLS listings.
- Market Intelligence Campaigns: Set up and manage campaigns to send recent sales data to condo owners in relevant buildings, creating tailored communication strategies.
Marketing Responsibilities:
- Email Marketing Campaigns: Work with our graphic designer to Plan, create, and send monthly email marketing campaigns, including newsletters and new listings announcements.
- Content Creation & Blogging: Write and manage blog content for our website, promoting listings, industry trends, and company updates.
- Social Media Management: Oversee and manage our social media presence across platforms, creating and scheduling posts to engage potential clients.
- Newspaper & Signage Coordination: Manage print advertising (e.g., newspapers, flyers) and coordinate with signage vendors for property signage.
- Graphic Design Collaboration: Work with our graphic designer to create visually appealing marketing materials, including digital content, brochures, and property listings.
- Newsletter Content Creation: Produce 12 pieces of content (work with a marketing sub contractor) for monthly newsletters, including market trends, new listings, and case studies.
- Marketing Plan Development: Develop a monthly marketing plan featuring lease comps and strategies for engaging landlords and leasing managers of multi-unit buildings.
Required Skills & Qualifications:
- Experience: 1-3 years of experience in administrative or marketing support, ideally in a real estate environment (industrial/commercial real estate is a plus).
- Real Estate Knowledge: Familiarity with real estate databases, MLS, and property data (experience with geomapping a plus).
- Technical Proficiency: Strong working knowledge of Microsoft Excel, Word, PowerPoint, and email marketing platforms (e.g., Mailchimp). Familiarity with CRM systems is a plus.
- Organization: Excellent organizational skills with the ability to multitask and prioritize efficiently.
- Attention to Detail: Strong attention to detail in both administrative tasks and marketing content creation.
- Communication: Excellent verbal and written communication skills, with an ability to liaise with clients, agents, and vendors.
- Social Media Savvy: Experience managing social media accounts and creating engaging content across various platforms.
- Creative Mindset: Ability to contribute creative ideas to marketing strategies, including blog posts, newsletters, and social media campaigns
What We Offer:
- Dynamic Work Environment: Work directly with the owners in a small, flexible, and collaborative team environment.
- Work from home: Ability to work from home some days of the week.
- Growth Opportunities: Potential to grow into a larger role as the business expands.
- Learning & Development: Gain exposure to all aspects of real estate operations, including marketing, client management, and industry research.
- research.
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