Position: Hybrid Intermediate Administrative Services
Location: Tenth Avenue SW, Calgary
Term: July 21, 2025 – June 19, 2026
Schedule: Monday to Friday, 7.5 hours per day (excluding lunch break), with work hours scheduled between 7:30 AM and 4:00 PM
Additional Info: Paid parking is available on-site; however, the company is not responsible for any parking or transportation costs to and from the office.
Must hold a Reliability Security Clearance
Education
Secondary school diploma or an acceptable combination of education, training, and relevant work experience.
Experience
Minimum of six months relevant experience in a business environment within the last 12 months
Above average proficiency in the use of:
Microsoft Office
MS Teams
Zoom
Preference will be given to resources that have:
Previous experience working with the federal government
Experience with the NEO travel system
Experience in the application of the National Joint Council (NJC) or Treasury Board travel directive
Experience using GCDocs and/or SAP/IRIS:
Excellent time management and planning skills
Tasks
The duties of the administrative assistant will include:
Manages an effective office providing administrative and secretarial support.
Carrying out administrative duties associated with team activities, projects and initiatives.
Making travel arrangements (requests and claims)
Developing, inputting, and maintaining contact databases
Coordinating logistics/hospitality for events and team activities
Preparing budget information and payment of invoices
Coordinating accounting and procurement requests
Supporting and coordinating project/team meeting which may include scheduling, preparing agenda, notetaking, drafting meeting minutes and logistics.
Assisting in the preparation of correspondence, reports, statements, and other documents
Maintaining the database of promotional items and actioning requests
Updating and maintaining the team leave calendar.
Other duties as assigned.
Deliverables and Acceptance Criteria:
Results expected include:
Delivery of reliable and responsible administrative support services
Logistics tasks properly handled and completed
Information that is organized, up to date, of good quality, and readily available
Establishing working relationships with staff throughout the organization
Accuracy in documentation produced
Confidentiality
Courteous, tactful, and timely client assistance
Physical demands:
primarily office work but maybe required to do some heavy lifting/carrying
Environmental conditions:
open office environment in an office building. Temporary (Hybrid) in-person and remote work from home conditions apply until further notice
Sensory demand:
concentration required for various tasks, expect regular interruptions
Mental demands:
Tight deadlines, need for complete and accurate information, and competing or changing priorities. Potential for some challenging interactions for which support will be provided
