| Description: |
Location: Tenth Avenue SW, Calgary
Hours: Monday to Friday, Monday to Friday 7:30am to 5:00pm
Term: May 5th 2025 to Oct 31st 2025
Must hold a Reliability Security Clearance
Requirements and Acceptance Criteria:
- Temp tasks and technical specifications may include, but are not limited to, the following:
- Making travel requests and preparing expense reports using our travel system.
- Organize meetings and/or events, including room bookings.
- Attend meetings, take, and transcribe the minutes, note actions, circulate minutes for comments and approval, track follow up actions and commitments.
- Scheduling meetings, collaborate with external or internal administrative colleagues to manage scheduling conflicts as needed.
- Manage team calendars: Scheduling meetings, collaborate with external or internal administrative colleagues to manage scheduling conflicts as needed.
- Proof-read; ensure proper document formatting, spelling and grammar.
- Proof-read for approval: ensure cost coding is appropriately reflected in approval documentation. Ensure recommender has recommended.
- Cost out office supplies, get approvals, order, receive, store or distribute. Use SAP to record the purchase, attach supporting documents, get approvals, etc.
- Data entry to update tracking log in Excel, track documents as needed.
- Complete forms, if needed.
- Other related administrative and financial activities and tasks that may be required but not listed.
- Arrange conference calls. Schedule video calls with MS Teams, connect participants, etc.
Deliverables and Acceptance Criteria:
Results expected include:
- Delivery of reliable and responsible administrative and financial support services.
- Timely and accurate actions, properly handled and completed logistics.
- Organized, up-to-date, quality and readily available information as expected,
- Establish working relationships with staff throughout the organization.
- Accuracy in documentation produced,
- Confidentiality
Skills/ Qualifications
- 12 months relevant experience in a business environment within the last six months
- Providing administrative support to executives, VPs CEO, or management within the last six months
- Above average proficiency in the use of:
- Microsoft Office
- GCDocs
- SAP/IRIS
- GBT travel system
- application of the National Joint Council or Treasury Board travel directive
- Preference will be given to resources that have worked with the federal government previously.
- Excellent time management and planning skills.
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