Office Administration- Construction

City: Whitchurch-Stouffville, ON, Canada
Title: Office Administration- Construction
Category: Office & Administrative
EmploymentType: Temp-to-Hire

Staffmax is hiring for Office Administration for one of clients in Stouffville, Ontario.

If you are good in answering phone calls and you are well organized then this position is for you.

Location: Stouffville, Ontario

Wage- $17-$18/hr

Hours- 1-2days/week -12-16hrs /week


  • Provide administrative support to the office manager, project manager, general contractor, and other construction management staff.
  • Answer incoming phone calls and respond to emails in a professional way.
  • Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs.
  • Prepare forms such as change orders, purchase orders, service agreements, and subcontracts.
  • Prepare HST and WSIB along with general paperwork.
  • Organize files and post and file invoices.
  • Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested.
  • Coordinate meeting logistics and deliverables such as handouts, and make travel arrangements for the project management team.


  • Must have knowledge using Sage Accounting Program.
  • Familiarity with the construction industry is desired, but not required.
  • Excellent time management, organization, and communication skills are needed.
  • Proficient in computer skills, especially MS Office (Word, Excel, and PowerPoint).
  • High school diploma is required - additional college such as an associate’s degree or bachelor’s degree is very valuable.

We thank all those who applied for this position, however only selected candidates will be contacted.

Staffmax Staffing & Recruiting