Office Administrator


City: Toronto, ON, Canada
Title: Office Administrator
Category: Office & Administrative
Employment Type: Temp
Description:

We are looking for Office Admin for one of our clients in Toronto. This is a temporary position for 6 months.

Location: Toronto, ON

Pay Rate- $22-$23/hr

Duties:

  • Managing President's calendar, scheduling online and onsite meetings and conference calls, and make travel arrangements.
  • Drafting, formatting, proofing and distributing correspondence, briefing notes, memos, reports and presentations in both French and English.
  • Providing administrative support to ensure efficient operation of office.
  • Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
  • Overseeing special projects and tracking progress towards company goals.
  • Completing operational requirements by scheduling and assigning administrative projects and expediting work results.
  • Supporting team by performing tasks related to organization and strong communication.
  • Developing, reviewing, and improving administrative systems, policies, and procedures.
  • Handling company’s social media, mail chimp and website.
  • Helping team members for questions/issues as they arise.
  • Administration, communication and monitoring team for compliance to National Standards
  • Answering phone calls, schedules meetings and supports visitors.
  • Carrying out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.

Qualification:

  • Experienced Administrative Assistant and quick learner
  • Effective calendar management and Microsoft Suite
  • Able to anticipate needs of the executives
  • Effective time management skills and able to work with multiple tasks at hand
  • Effective team player
  • Excellent communication and organizational skills
  • Finance or real estate background a definite asset
  • Looking for someone to start immediately

We thank everyone who applied. Only those selected will be contacted.

Company:
Staffmax Staffing & Recruiting