Office Manager/ Executive Assistant to President

We are looking for dynamic, energetic results driven Office Administrator for our Canadian head office in Mississauga, ON. This is a full-time, permanent position. You will work closely with the President and COO to assist in achievement of organizational goals along with support our sales team members across Canada.

Location: Mississauga, ON
Rate of Pay: $50K to 55K/Year
Time: 8:30am to 4:30pm
Term: Fulltime, Permanent

Objectives & Measurement - Key Responsibilities:

• Supporting the President and COO with communications to team members, clients and guests.

• Managing President's calendar, scheduling online and onsite meetings and conference calls, and make travel arrangements.

• Drafting, formatting, proofing and distributing correspondence, briefing notes, memos, reports and presentations in both French and English.

• Providing administrative support to ensure efficient operation of office.

• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.

• Overseeing special projects and tracking progress towards company goals.

• Completing operational requirements by scheduling and assigning administrative projects and expediting work results.

• Supporting team by performing tasks related to organization and strong communication.

• Developing, reviewing, and improving administrative systems, policies, and procedures.

• Handling company’s social media, mail chimp and website.

• Helping team members for questions/issues as they arise.

• Administration, communication and monitoring team for compliance to National Standards

• Answering phone calls, schedules meetings and supports visitors.

• Carrying out administrative duties such as filing, typing, copying, binding, scanning etc.

• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.

• Monthly, quarterly and annual reporting to management:

? Maintain and prepare scheduled reports;

? The team for compliance to National Standards;

? Training and Coaching of existing and new team members;

? Monthly Sales Reporting to International.

• Preparing Franchise contract documents and letters

• Assisting in recruiting prospecting activities to grow nationally.

• Developing productive and supporting relationships with team members.

• Regular update of internal formal documents related to business process and procedures.

• Helping and perform other tasks, including work on strategic projects and other duties as assigned

• Assisting as backup for Inventory Management

• Other administrative and clerical support as assigned.

 

Qualifications

This is a fast pace, high communication position. To be successful you should have experience in the following area:

• Two (2) to three (3) years Office Administrator experience.

• Enthusiastic, positive energy, result focused and attention to detail.

• Proficient in Microsoft Office (Word, Power Point, Excel and Outlook) and Adobe Acrobat.

• French is not a must but would be an asset.

We thank all those that apply however only qualified candidates will be contacted.