Office Manager/ Executive Assistant to President in Mississauga , ON

City:

Mississauga , ON, Canada

Category:

Office & Administrative

Description:

We are looking for dynamic, energetic results driven Office Administrator for our Canadian head office in Mississauga, ON. This is a full-time, permanent position. You will work closely with the President and COO to assist in achievement of organizational goals along with support our sales team members across Canada.

Location: Mississauga, ON
Rate of Pay: $50K to 55K/Year
Time: 8:30am to 4:30pm
Term: Fulltime, Permanent

Objectives & Measurement - Key Responsibilities:

• Supporting the President and COO with communications to team members, clients and guests.

• Managing President's calendar, scheduling online and onsite meetings and conference calls, and make travel arrangements.

• Drafting, formatting, proofing and distributing correspondence, briefing notes, memos, reports and presentations in both French and English.

• Providing administrative support to ensure efficient operation of office.

• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.

• Overseeing special projects and tracking progress towards company goals.

• Completing operational requirements by scheduling and assigning administrative projects and expediting work results.

• Supporting team by performing tasks related to organization and strong communication.

• Developing, reviewing, and improving administrative systems, policies, and procedures.

• Handling company’s social media, mail chimp and website.

• Helping team members for questions/issues as they arise.

• Administration, communication and monitoring team for compliance to National Standards

• Answering phone calls, schedules meetings and supports visitors.

• Carrying out administrative duties such as filing, typing, copying, binding, scanning etc.

• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.

• Monthly, quarterly and annual reporting to management:

? Maintain and prepare scheduled reports;

? The team for compliance to National Standards;

? Training and Coaching of existing and new team members;

? Monthly Sales Reporting to International.

• Preparing Franchise contract documents and letters

• Assisting in recruiting prospecting activities to grow nationally.

• Developing productive and supporting relationships with team members.

• Regular update of internal formal documents related to business process and procedures.

• Helping and perform other tasks, including work on strategic projects and other duties as assigned

• Assisting as backup for Inventory Management

• Other administrative and clerical support as assigned.

Qualifications

This is a fast pace, high communication position. To be successful you should have experience in the following area:

• Two (2) to three (3) years Office Administrator experience.

• Enthusiastic, positive energy, result focused and attention to detail.

• Proficient in Microsoft Office (Word, Power Point, Excel and Outlook) and Adobe Acrobat.

• French is not a must but would be an asset.

We thank all those that apply however only qualified candidates will be contacted.

Company:

Staffmax Staffing & Recruiting

, https://www.staffmax.ca

City:	Mississauga , ON, Canada
Title:	Office Manager/ Executive Assistant to President
Category:	Office & Administrative
Employment Type:	Permanent
Description:	We are looking for dynamic, energetic results driven Office Administrator for our Canadian head office in Mississauga, ON. This is a full-time, permanent position. You will work closely with the President and COO to assist in achievement of organizational goals along with support our sales team members across Canada. Location: Mississauga, ON Rate of Pay: $50K to 55K/Year Time: 8:30am to 4:30pm Term: Fulltime, Permanent Objectives & Measurement - Key Responsibilities: • Supporting the President and COO with communications to team members, clients and guests. • Managing President's calendar, scheduling online and onsite meetings and conference calls, and make travel arrangements. • Drafting, formatting, proofing and distributing correspondence, briefing notes, memos, reports and presentations in both French and English. • Providing administrative support to ensure efficient operation of office. • Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions. • Overseeing special projects and tracking progress towards company goals. • Completing operational requirements by scheduling and assigning administrative projects and expediting work results. • Supporting team by performing tasks related to organization and strong communication. • Developing, reviewing, and improving administrative systems, policies, and procedures. • Handling company’s social media, mail chimp and website. • Helping team members for questions/issues as they arise. • Administration, communication and monitoring team for compliance to National Standards • Answering phone calls, schedules meetings and supports visitors. • Carrying out administrative duties such as filing, typing, copying, binding, scanning etc. • Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained. • Monthly, quarterly and annual reporting to management: ? Maintain and prepare scheduled reports; ? The team for compliance to National Standards; ? Training and Coaching of existing and new team members; ? Monthly Sales Reporting to International. • Preparing Franchise contract documents and letters • Assisting in recruiting prospecting activities to grow nationally. • Developing productive and supporting relationships with team members. • Regular update of internal formal documents related to business process and procedures. • Helping and perform other tasks, including work on strategic projects and other duties as assigned • Assisting as backup for Inventory Management • Other administrative and clerical support as assigned. Qualifications This is a fast pace, high communication position. To be successful you should have experience in the following area: • Two (2) to three (3) years Office Administrator experience. • Enthusiastic, positive energy, result focused and attention to detail. • Proficient in Microsoft Office (Word, Power Point, Excel and Outlook) and Adobe Acrobat. • French is not a must but would be an asset. We thank all those that apply however only qualified candidates will be contacted.
Company:	Staffmax Staffing & Recruiting , https://www.staffmax.ca