Office Manager- Maternity Leave Coverage

Location: Ferry Rd Winnipeg, MB
Pay Rate:$20-25/hr
Contract: Maternity Leave Coverage with the potential for permanent hire for the right candidate.
Start Date: ASAP

Key Job Responsibilities:  

• Office Management: 
o Manage office supplies and inventory, placing orders as needed to ensure adequate stock levels. 
o Coordinate maintenance and repair of office equipment and facilities. 
o Organize, and maintain filing systems, both electronic and paper based. 

• Administrative Support/Customer Service: 
o Provide administrative support to senior management and other staff members, including 
scheduling meetings, managing calendars, and handling correspondence. 
o Assist with the preparation of reports, presentations, and other documents. 
o Manage general reception duties, including greeting clients, visitors and external partners. 
Ensure proper sign-in procedures are followed. Manage incoming phone calls, emails, and 
other communications, directing them to the appropriate person or department. 
o Ensure a clean, organized, and welcoming office environment 
o Reception 

• HR Support: 
o Assist with onboarding of new employees, including preparation of onboarding materials 
and coordination of orientation activities. 
o Maintain employee records and ensure proper documentation of HR activities. 
o Coordinate and assist with employee training sessions and professional development 
activities. 
o Payroll processing duties 

• Financial Administration: 
o Process invoices, and expense reports in a timely manner. 
o Potential Involvement in accounts receivable 
o Coordinate with the finance department to ensure accurate and timely processing of payroll 
and vendor payments (accounts payable). 
o Other duties as required. 

Job Qualifications and Requirements: 
• High school diploma or equivalent; an associate or bachelor’s degree in business administration, Office Management, or a related field is preferred. 
• Minimum of 2-3 years of experience in an administrative or office management role. 
• Relevant certifications in office administration or management are advantageous. 
• Attention to detail and a high level of accuracy in work. 
• Ability to handle confidential information with discretion. 
• Excellent leadership and communication skills. 
• Strong organizational abilities and attention to detail. 
• Proficient in using Microsoft Office programs and other relevant tools. 
• Excellent ability to manage multiple priorities and adhere to tight deadlines. 
• Customer-focused mindset, problem-solving abilities, and a proactive approach to 
managing service operations. 
• Ability to work independently with minimal supervision and as part of a team. 

More about the position:? 
• Excellent problem-solving skills 
• Highly organized and able to work under pressure 
• Adaptable to changing environments 
• Strong interpersonal skills and effective at building relationships - with a demonstrated client service orientation 
• Self-motivated with a genuinely positive outlook.