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Staffmax Staffing and Recruiting is assisting our newest client with hiring an in-person Operations Administrative Assistant
Location: Old St. Vital, Winnipeg, MB
Employment Type: Full-Time Permanent
Open due to growth, new position
Compensation and perks:
- $45-50,000 with annual increments based on merit
- Group health and dental benefits to support your overall wellness (3-month eligibility)
- Group RRSP matching program to help you build for the future (12-month eligibility
- Health Spending Account (HSA) for added flexibility in managing healthcare expenses (12-month eligibility)
- Group critical illness coverage for additional peace of mind (3-month eligibility)
- Profit sharing opportunities, allowing you to share in the success of the firm (3-month eligibility)
- Free parking
- Vacation Pay: Vacation banked (prorated in their first year)
- Holiday and team building events
- Energetic, close-knit environment where you will be supported, valued, and empowered.
Position Overview
We are an established financial planning firm based in St. Vital, Winnipeg, MB, seeking a highly organized, proactive, and detail-oriented Operations Administrative Assistant to support our day-to-day operations.
This is a newly created role driven by company growth, offering an excellent opportunity to join a close-knit team of 14 professionals where your contributions will have a direct impact. You will act as a key support to the Director of Operations, helping ensure the office runs efficiently while contributing to a positive and collaborative workplace culture.
Key Responsibilities
- Provide day-to-day administrative support to the Director of Operations and team
- Coordinate travel arrangements, including flights, accommodations, and itineraries
- Maintain office supplies, vendor relationships, and general office organization
- Support bookkeeping functions and provide backup for accounting tasks as needed
- Utilize strong Excel skills to manage data, reporting, and tracking
- Assist with internal compliance processes and ensure documentation is up to date
- Provide basic in-office IT support and liaise with external providers when required
- Coordinate and support staff meetings, communications, and scheduling
- Plan and organize team events and staff functions
- Assist with onboarding activities and maintain employee records
- Contribute to process improvements and support ongoing operational efficiencies
- Collaborate with advisors and internal team members to coordinate workflow, prioritize tasks, and support special projects or events as required.
- Support compliance and quality control by exercising a high level of attention to detail, accuracy, discretion, and confidentiality in all work.
- Remain current on firm policies and procedures through ongoing training and professional development.
- Perform other administrative duties as assigned to support the Operations team.
Qualifications
- Minimum 5 years of administrative experience in a professional office environment
- Advanced proficiency in Microsoft Excel and strong overall MS Office skills
- Experience with bookkeeping or accounting support is considered an asset
- Knowledge of compliance processes and documentation requirements
- Comfortable providing basic IT troubleshooting and support
- Exceptional organizational and multitasking abilities
- Strong communication skills and a high level of professionalism
- Ability to work independently while supporting a collaborative team
- Familiarity with compliance, driven workflows, and audits is an asset
- Prior experience in financial services an asset
- Exceptional attention to detail with strong quality control and follow-through
- Organization & time management for a deadline-driven environment
Please submit your resume for review. You will only be contacted if we feel you are a potential fit for this client.
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