| Description: |
Our client in Downtown Toronto is seeking a Front Desk receptionist/first impression for a
1-3 month with strong potential to go permanent.
- Downtown Toronto
- 1-3 month term, potential to go permanent
- $24-27 hour
- Monday- Friday 8:30-4:30pm
- In office role
- 5 years experience as front office
- Must be able to start immediately
- Criminal record check will be conducted
General:
- Management of Front Desk, Guest Services and Reception responsibilities
- Assisting clients to sign in and ensuring that the appropriate employee is notified of their guest or clients' arrival
- Greeting guests and clients, offering beverages and ensuring the guest or client is comfortable
- Handle security processes and access for both internal and building systems, critical to the safety of company assets and employees
- Support phone lines
- Processing team email box and forwarding to the appropriate team/department
- Learn, support, and execute various processes that support the daily operations
- Purchase office supplies
- Keep kitchens and supply areas well stocked and organized
- Ensure cleanliness and upkeep of offices, both in person and through vendors
- Shipping management support and back up
- Partner with various teams to support logistics and planning of internal events and client meetings
- Workplace Help Desk coverage, ticket assignment and processing
- Support the management of seat logistics and supporting documentation
- Complete assigned service requests
- Fire Safety and Emergency Evacuation Team member
- Help with meeting room bookings, verifying readiness and setup
- Corporate Card and related expense reconciliation and processing
- Participate in communications plan for WP messaging
- Workplace partners with Employee engagement team, IT, Marketing, and more to plan and execute in office events
- Oversight and control of global conference room calendars
- Management of internal visitor/guest registration program
- Business Process Improvement focus
Here's What You Need:
- Commitment to training and skills development, or specialized training related to the job
- Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding
- Attention to detail, ability to multitask, organize, and prioritize
- Exceptional follow through skills to ensure projects and tasks are completed efficiently and accurately
- Strong communication Skills: Verbal, written and listening
- Familiarity preferred with Coupa, Expensify, Jira, Ring Central
- Proficient with Microsoft Office Suite, Slack (will train on Slack)
- 5+ years' work experience
- WHMIS Certification or locally required certification preferred
- Ladder safety training or ability to take ladder safety training
If Hired Permanently you will get:
- Comprehensive health, dental, and vision plans for you and your dependents
- Paid time off, health days, and personal obligation days plus flexible work schedules
- Competitive retirement matching plans
- Equity packages
- Generous parental leave available to birthing, non-birthing, and adoptive parents
- Annual well-being allowance plus fitness discounts and group wellness activities
- Commuter benefits and discounts, where available
- Employee assistance program
- Mental health first aid program that provides an in-the-moment point of contact and reassurance
- One day of volunteer time off per year and a donation-matching program
- Bi-weekly town halls and regular community-led team events
- Multiple resources and programming to support continuous learning
- A workplace that supports a diverse, equitable, and inclusive environment
|
