| Description: |
Real Estate Responsibilities:
- Manage files from start to finish for residential sales, purchases, refinances, and new home construction
- Prepare real estate and conveyancing documents, including transfers, caveats, mortgages, and refinancing documents
- Conduct and review searches, including online searches through The Property Registry (TPR) / Land Titles Office
- Analyze and draft trust conditions for lawyer review
- Maintain and organize closing schedules
- Handle incoming and outgoing funds, including calculating closing costs and mortgage financing requirements
- Open files and conduct conflict checks
- Prepare Statements of Account as required
- Communicate with clients and act as a point of contact with financial institutions, brokers, and legal counsel
- Prepare reports, including mortgage reports for lenders
Corporate Responsibilities:
- Assist with corporate filings and formation documents (e.g., Articles of Incorporation, Annual Reports)
- Maintain corporate records, minute books, and compliance calendars
- Support due diligence for mergers, acquisitions, and other transactions
- Prepare board resolutions, shareholder agreements, and related documents
Family Law Responsibilities:
- Draft legal documents such as divorce applications, parenting plans, affidavits, and motions
- Coordinate court filings, track deadlines, and manage case calendars
- Communicate with clients regarding case updates and documentation requirements
- Assist with trial preparation, discovery, and evidence organization
- Handle sensitive matters with professionalism and discretion
Qualifications:
- Minimum 1 year of office administration experience (legal experience is an asset)
- Proficiency in Microsoft Word, Excel, and Outlook
- Strong attention to detail and organizational skills
- Ability to work independently and take initiative
- Excellent multitasking, problem-solving, and time management skills
- Strong communication and client service abilities
Compensation & Details:
- Salary: $60k - $75k
- Hours: Full-time with some flexibility
- Benefits: Group Health Benefits (Life Insurance, Dental, Extended Health Care, Long-Term Disability)
- Start Date: As soon as possible
- Job Type: Full-time
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