Sr. Executive Assistant


City: Thornhill , ON, Canada
Title: Sr. Executive Assistant
Category: Office & Administrative
Employment Type: Permanent
Description:
Sr. Executive Assistant 
$ 45,000 - 50,000 + Benefits + Parking 

Key Accountabilities

• Provide direct administrative and office management support to senior executives.

• Project management ad-hoc special assignment as well as recurring events.

• Prepare draft reports, background documentation, and research.

• Refer and/or redirect calls, e-mails, or visitors as required.

• Review, evaluate, and distribute priority correspondence for executive team.

• Facilitate communication from department managers, business unit leaders, and project managers.

• Maintain work schedules and calendars of executive management.

• Weekly Management Meeting; Coordinate catering and attendance at weekly meetings, arrange catering.

• Review all documents, reports, and correspondence prepared for executive team for format, content, grammar, spelling and make edits as necessary.

• Coordinate office activities.

• Troubleshoot and/or escalate office administration issues.

• Other duties shall be assigned as required.

 

Qualifications

• Minimum 2 years of experience working as an Executive Assistant.

• Minimum 2 years of experience in Project Management.

• Demonstrated Travel Industry experience is a strong asset.

• Must be able to work in the office full-time.

• Must be highly organized and able to prioritize tasks in a fast-paced environment.

• Exceptional attention to detail.

• MUST have advanced proficiency in Microsoft Office Suite, specifically Outlook, Excel and PowerPoint.

• Must possess the ability to learn quickly, think on their feet and participate in problem solving.

• Must be reliable and a team-player willing to take on additional responsibilities as needed.

• Excellent verbal and written communication skills; ability to listen, simplify, and disseminate information across audiences.

• Ability to interact, communicate and when necessary persuade, in a polished and professional manner with senior executive management, internal and external stakeholders.

• Ability to anticipate needs and work independently with minimal supervision.

• Strong initiative, work ethic and a positive attitude.

• Resourceful and flexible.

• Ability to be discreet and maintain confidentiality.

• Exhibits professionalism and composure in stressful situations and in meeting short deadlines.

• Ability to build trust and work through conflict both upwards and downward.

• Passionate about travel and all that surrounds it.

Company:
Staffmax Staffing & Recruiting