Temporary Admin Assistant / Office Management

The Admin Assistant/Office Management role provides comprehensive administrative and operational support to the Director of Finance, People, and Corporate Services and the College as a whole. The position ensures smooth office operations, supports board and committee activities, manages communications and stakeholder relations, and contributes to project management and process improvements.

Key Responsibilities:

Program Support – Office Management:

• Maintain office operations, equipment, supplies, and premises

• Oversee mail, phone, and visitor management

• Assist with office projects and document updates

Support to Director of Finance, People, and Corporate Services:

• Manage calendar, meetings, travel, and correspondence

• Track and reconcile financial records and expense reports

• Assist with committees, meetings, and confidential documentation

Board, Committee, and Working Group Support:

• Maintain participant data and payroll for non-staff

• Manage catering, track attendance, and prepare committee packages

Communications / Stakeholder Relations:

• Draft routine correspondence and ensure timely, accurate information flow

• Build cooperative relationships with internal and external stakeholders

Project Management:

• Participate in ongoing and special projects, contributing to planning and achieving milestones

Teamwork & Collaboration:

• Support colleagues and cross-program initiatives

• Identify opportunities for process improvements

Required Education / Experience:

• Minimum 2 years’ administrative support experience

Required Competencies:

• Strong organizational, time management, and problem-solving skills

• Excellent verbal and written communication

• Customer service-oriented with a proactive, independent approach

• Knowledge of confidentiality and legislative frameworks

• Proficient in MS Word, Excel, PowerPoint; strong data entry skills

• Ability to lift office supplies

Preferred Skills:

• Experience supporting boards, councils, or committees

• Experience in not-for-profit organizations

• Fluency in French is an asset