Temporary Administrative Assistant- Temporary for 6 weeks

Location: Erin St Winnipeg, MB
Hours of Operation:
Monday and Wednesday, 12:30pm to 8:30pm
Tuesday, Thursday and Friday,  8:30am to 4:30pm
Payrate:TBD
Start date: ASAP

Job Duties:
The specific responsibilities outlined within the job description are reflective of the duties and expectations of the position. Employees may perform other duties and tasks as required to meet the needs of the operation. 
• Provides reception shares information regarding programs and services to the current students and general public
• Interacts effectively with colleagues on a team; is able and willing to share and receive information; takes responsibility to complete group tasks collaboratively
• Registers students, maintain the electronic copies of student records, and exit students from the program.
• Takes direction from and provide feedback to the Manager and Registrar regarding issues related to student records as required.
• Calls and sends letters offering seats to potential students.
• Calls new students before the start of each session.
• Provides support and assistance to  staff regarding the Student Records System.
• Provides assistance to the Program Coordinators to create classes at the start of each cohort.
• Responsible for student attendance and data entry into the CAMS, SPRS and iCARE student records systems.
• Process incoming referrals from the Winnipeg English Language Assessment and Referral Centre (WELARC) in consultation with the Program Coordinators.
• Maintains and prioritizes ongoing waitlists, providing information as required.
• Provides current Waitlist, Enrollment Reports and other reports as required. Reports are forwarded to the Manager or Coordinator, and then distributed to specific funding and partner agencies.
• Provides documentation for student requests (confirmation of enrolment) for student and outside agencies
• Takes photos of current students and issue student cards
• Sells bus passes and selected resources to current students
• Sort, distribute and post incoming and outgoing mail
• Orders office and program supplies as required
• Receives, distributes and sends courier deliveries
• Provides reception and word processing services
• Provides information regarding programs and services to the current students and general public.

Qualifications and Experience: 
• A post-secondary education in business or administrative assistant certificate or a related field
• A combination of education, training, and experience may be considered