| Description: |
We are seeking a detail-oriented and highly organized Junior Administrative Assistant to support daily office operations. The ideal candidate will assist with administrative tasks, maintain records, coordinate meetings, and ensure smooth communication within the team.
Start: Asap
Term: 3 months
Wage:$35/hr
Shift:9am to 5pm Mon to Fri in office
Address: King St. West, Toronto, ON
Responsibilities:
- Oversee the facilities for our innovative organization and beautiful 50th-floor downtown workspace.
- Be THE friendly, personable, and first point of contact for the organization.
- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements
- Act as the project coordinator with building management, vendors, real estate changes, renovations, and overall facilities management
- Responsible to take calls, welcoming visitors, and directing them to appointments or people to meet their needs in a professional manner and with a smile
- Liaise with the building facilities team to coordinate maintenance and general contractors.
- Inspect and proactively maintain the facilities to support the health and safety of employees.
- Professional lead to ensure the day-to-day operations of the firm.
- Includes handling information requests, inventory management, ordering supplies, and overseeing the office space and organization to meet the needs of the staff.
The Right Fit Is:
- Proven experience as an Executive Assistant or in a similar administrative role.
- A rounded individual with a can-do, positive attitude and a willingness to take things on and support our hardworking and sociable work environment.
- Someone who possesses a great level of care and is team-oriented while also able to work autonomously.
- Excellent written and verbal communication skills.
- Effortlessly liaise with co-workers and managers in each department of the company.
- Ability to multitask and prioritize, manage deadlines and budgets.
- Demonstrate coordinator capabilities.
- Must present a professional demeanor.
- A key player in the successful running of the office’s operations.
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