Temporary Property Payment Officer (Hybrid)

Our client is seeking two Property Payment Officers to manage the closing and payment processes for property acquisitions.

Key responsibilities include processing closing payments, compensating tenant relocations, reimbursing owners for legal and consulting services, reviewing and processing approval memos, tracking expenditures, reporting variances, conducting financial analysis, and managing budget control. This role provides exposure to financial analysis, analytics, GIS, contract management, and administrative functions related to property acquisitions and reports to the Manager of Property Acquisitions Controls.

Location: Toronto, ON
Start Date: January 10, 2025
End Date: July 11, 2025
Pay Rate: $40- $45/hr
Term: 6 months

Job Description:
2 days/week in the office, with Tuesday being the mandatory anchor day. The second day can be flexible. For the first two weeks, we would ask the new hires to come in to the office for 3 or 4 days so they can receive training in person.

• Perform the Closing function when acquiring property to ensure timely transfer of funds for ownership to transfer; ensuring proper supporting documentation is in-place for audit purposes
• Review and process the budget table for the approval memo to meet acquisition requirements, prior to acquisition of the property
• Review and process legal invoices for all closings to ensure accurate reporting of expenses for each project
• Presenting data in dashboards, charts, graphs and/or tables to capture and present meaningful information/data for reporting, analysis, and presentation purposes for use by management in identifying and implementing process improvements.
• Working to identify relevant data which can shared and will contribute to the data collection process as well as to determine stakeholder and business unit specific data/information needs.
• Work closely with the property data management database (PETRA) to ensure information is updated, correct, and accurately reflected in all reporting
• Review and summarize contracts, property legal documentation, the Expropriations Act and other relevant documentation pertinent to the acquisition
• Communicate with Property Acquisition Officers, Finance and external legal counsels and to ensure timely processing of closing requests 
• Develop, coordinate, and monitor the property accruals and budgets of the assigned portfolio of projects within Property Acquisitions in the Capital Projects Group.

Skills and Qualifications
• Completion of a degree in Real Estate, Business Administration, Commerce, Economics, Accounting, or related discipline – or a combination of education, training and experience deemed equivalent
• Knowledge of database concepts, database management software and tools including PowerBI and MS Office Excel (Pivot tables and formulas) and experience in using systems and applications, such as Primavera Contract Manager, Oracle Unifier, Ecosys, MS Project, Visio, Word, PowerPoint or similar
• Minimum three (3) years’ experience in property accounting, cost control, budget control, real estate analysis, lease administration and/or experience as a law clerk preferably within a real estate related organization, or transit infrastructure environment
• Knowledge of budget, project schedule, forecasts, property closings, contract administration, and documentation
• Organized with a high attention to detail and ability to produce accurate work.
• Ability to check or audit submissions for completeness and accuracy; and taking the initiative to problem solve when necessary
• Experience in real estate transactions, interpreting contracts, lease administration, property accounting, or paralegal work
• Strong ability to multi-task and perform in a high-pressure environment with multiple deadlines
• Creative thinker with ability to problem solve on their feet and able to accept challenges and takes the initiative to devise solutions independently

Thank you to all who have applied. Only selected candidates will be contacted.